We take the privacy of every young poet seriously. This notice explains what information we collect, why we need it, how long we keep it, and what rights you have. Questions? Write to [email protected] — a real person will reply. We encourage you to read this notice with a parent or guardian.
中文版请见下方 中文《隐私声明》。
When you submit a poem, we collect:
| Information | Why we need it |
|---|---|
| Your poem (uploaded file) | This is what you are entering — judges read it |
| Your full name | Certificates, awards ceremony, and publication if you are shortlisted or selected |
| Your gender | Programme statistics only, reported in aggregate |
| Your date of birth | To confirm you are within the 8–18 age range |
| Your school name and location | Group entries via teachers; statistics; ceremony logistics |
| Your contact email | To confirm receipt and notify you of results |
| Parent/guardian name and email | Required only if you are 13 or younger |
| Login email and password | To access your entry |
Judges see your poem and nothing else. Judging is anonymous: your name, school, and email are removed from everything the judges view. The programme team can see the full information above, only to run the competition, contact you, and organise the summer camp and awards. We do not sell, rent, or share your personal information with any third party for marketing. Full stop.
Your submission is stored on a secure server in Hong Kong hosted by Tencent Cloud, and email confirmations are sent through Google Workspace. For participants in mainland China, this means your personal information is transferred outside the mainland. We protect this transfer with encryption and access controls, and we ask for your (and, if you are 13 or younger, your parent's) separate consent to it when you submit.
Young poets' records are stored separately from other data, and only authorised team members who have been trained in handling children's information can access them. We keep a record of parental consent as evidence of our compliance with data protection requirements.
We keep your information for three years after the competition deadline — that is, until 15 March 2030 — so that we can run the programme, publish selected poems, invite shortlisted poets to the summer camp and UK tour, handle any questions, and resolve any disputes. After that date, we delete your personal information. You can ask us to delete it earlier at any time (see Section 6).
The one exception is your contact email. If you have agreed to hear news from us, we keep your email address after that date so we can tell you about the next competition and other programmes. You can withdraw this at any time — just reply to any of our emails or write to [email protected] with "unsubscribe", and we will delete your email address.
Your poem belongs to you. Entering the competition does not transfer your copyright. If your poem is shortlisted or selected, you grant us permission to display and publish it (with your name credited) in connection with the programme — for example, on our website, in an anthology, and in press materials. Shortlisted and selected poets grant us a first-publication right, as set out in the Submission Guide.
Celebrating selected poets in public is part of what the prize is: if your poem is shortlisted or selected, your name, school and poem will be published on our website, our social media, and in our anthology. This is disclosed here before you enter and agreed to as a condition of entry — we will not ask you again at the time of announcement. If you or your parents are not comfortable with this, please do not enter the competition. If you have questions, contact us at [email protected] before submitting.
You (and your parents) may at any time: ask what information we hold about you; ask us to correct it; ask us to delete it (and withdraw any consent you have given); complain to us if you think we have mishandled it. Email us at [email protected]. We will respond within 14 days.
If you are shortlisted or selected, we may photograph, film and record you at programme events — including the awards ceremony, the summer camp, and the UK tour (for example the ceremony at Trinity College, Oxford, and masterclasses) — and use those photographs, videos and recordings, together with your name and school, in programme publicity and in materials we provide to the press and our partners for reporting on the programme.
We will send you and your parent/guardian a short online consent form together with the winners' notification email — one link, a few clicks, no paperwork. This consent is separate from entering the competition. Independent press coverage of public prize events is a normal part of a national award; the consent form covers the photographs and footage we take and share ourselves.
We may use anonymised data (no names, no schools, no contact details) to evaluate and improve the programme — for example, how many entries came from each region. Anonymised data cannot identify you.
Last updated: 17 October 2026
我们认真对待每一位小诗人的个人信息安全。本声明说明我们收集哪些信息、为什么需要、保存多久，以及您有哪些权利。如有疑问，请发邮件至 [email protected]，我们会有专人回复。建议家长与孩子一起阅读本声明。
孩子提交诗作时，我们会收集：
| 信息 | 用途 |
|---|---|
| 诗作（上传文件） | 参赛作品本身，供评委阅读 |
| 孩子的真实姓名 | 入围或获奖后用于证书、颁奖典礼与作品发表 |
| 性别 | 仅用于汇总统计，不会单独公开 |
| 出生日期 | 核实年龄符合 8–18 岁的参赛范围 |
| 学校名称与所在地 | 教师代为提交的集体报名；统计；颁奖安排 |
| 联系邮箱 | 确认收稿、通知评审结果 |
| 家长姓名与邮箱 | 仅当孩子为 13 岁或以下时必填 |
| 登录邮箱与密码 | 用于登录查看投稿 |
评委只能看到诗作本身。评审全程匿名：评委看到的内容中不含姓名、学校与邮箱。组委会工作人员为举办比赛、联系参赛者、组织夏令营与颁奖典礼，可以看到上表全部信息。我们不会将孩子的个人信息出售、出租或提供给任何第三方用于营销。
投稿信息存储于香港的腾讯云安全服务器，邮件通知通过 Google Workspace 发送。对于中国大陆的参赛者，这意味着个人信息将传输至中国境外。我们采用加密与访问控制保护该传输，并在提交时向您（若孩子为 13 岁或以下，则向家长）单独征求对此的同意。
小诗人的个人信息与其他数据分开存储，仅限经过儿童信息处理培训的授权工作人员访问。我们会保存家长同意的记录，作为履行个人信息保护义务的证据。
我们将您的信息保存至投稿截止日（2027 年 3 月 15 日）后满三年——即 2030 年 3 月 15 日——以便完成项目运营、发表入选作品、邀请入围者参加夏令营与英国之旅、处理相关咨询并解决可能的争议。期满后，我们将删除您的个人信息。您可以随时要求提前删除（见第六节）。
唯一的例外是联系邮箱。若您同意接收我们的资讯，我们将在该日期之后继续保留您的邮箱地址，以便向您介绍下一届比赛及其他项目。您可随时退出：回复我们的任何邮件，或发邮件至 [email protected] 注明"退订"，我们会立即删除您的邮箱地址。
诗作的著作权始终归小作者本人所有。参赛不会转移版权。若作品入围或获奖，即表示许可我们在项目相关场景中署名展示与发表该作品（例如官方网站、作品集、新闻材料）；入围者授予我们首发权，具体见《参赛指南》。
公开庆祝获奖者是奖项本身的一部分：若作品入围或获奖，孩子的姓名、学校与作品将在官网、社交媒体及作品集中发表。我们在参赛前已在本声明中明确披露，并作为参赛条件——公布时不会再另行征求同意。若家长或孩子不希望如此，请勿参赛；有疑问可在投稿前联系 [email protected]。
您和孩子可以随时：查询我们保存了哪些关于您的信息；要求更正；要求删除（并撤回已给出的任何同意）；认为我们处理不当时向我们投诉。请发邮件至 [email protected]，我们将在 14 天内回复。
若孩子入围或获奖，我们可能在项目活动中为孩子拍照、录像和录音——包括颁奖典礼、夏令营，以及英国之旅（例如牛津大学三一学院的颁奖典礼与大师课）——并将这些照片、视频和录音连同孩子姓名、学校用于项目宣传，以及提供给我们合作的媒体与伙伴用于对项目的报道。
届时我们会在获奖通知邮件中附上一个简短的在线同意表单——一个链接、几次点击即可完成，无需纸面签署。该同意与参赛同意相互独立。作为国家级奖项，媒体对公开颁奖活动的独立报道属于常规情况；本表单涵盖的是我们自行拍摄和提供的照片与影像素材。
我们可能使用匿名化数据（不含姓名、学校与联系方式）来评估和改进项目，例如统计各地区投稿数量。匿名化数据无法识别到任何个人。
最后更新：2026 年 10 月 17 日